You can use an Appointment Custom Field to record a cleaner’s agreed-upon pay rate for a specific job without making that information visible to the cleaner. This allows you to accurately reference the rate later when running payroll.

The Custom Field must be hidden from cleaners

This method is best for job-specific or variable pay rates

The pay rate entered here does not automatically apply to payroll. You will reference it manually.

From your ZenMaid Dashboard, go to Settings

Within Settings, go to your Appointment custom fields page.

From the Appointment custom fields page, create a new Appointment Custom Field.

Name the field CLEANER PAY RATE and set it as a short text type.

Set the field visibility so it is hidden from cleaners

Once the Appointment Custom Field is created, click on the Save Changes button.

Learn how to add an Appointment Custom Field here:

When creating or editing an appointment:

This ensures the pay rate is tied directly to the job.

Go to Payroll

Select the cleaner

Open the relevant appointment

From here, you can view all appointment details tied to that payroll entry.

Click on Appointment Notes

Locate the CLEANER PAY RATE Custom Field

Review the pay rate you previously entered

This confirms what was agreed upon for that job before issuing payment.

From there, click the Edit button for the appointment

Enter the wage based on the CLEANER PAY RATE

Save your changes

The updated wage will now reflect correctly in the cleaner’s pay.