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Scheduling conflicts cost your cleaning business time, money, and client satisfaction. That’s why we’re excited to announce our latest feature: ZenMaid Availability. This tool puts cleaner schedules, time off, and working hours all in one place — eliminating double bookings and streamlining your scheduling process.
Table of contents
What is ZenMaid Availability?
The ZenMaid Availability feature gives you a comprehensive view of your entire team’s schedule, built right into your existing ZenMaid calendar. It combines working hours, time off, and current appointments to show you exactly who’s available at any given time. No more creating fake appointments, using separate spreadsheets, or relying on memory to track when your cleaners can work.
Why did we create this feature? Our customers told us they were using workarounds to manage cleaner availability, and we love to listen. When your business has multiple cleaners with varied schedules, keeping track of who can work when becomes increasingly challenging, especially when you’re trying to optimize driving routes and grow your business.
- Cleaning business owners need to know exactly who’s available when scheduling jobs
- Double-bookings and scheduling errors cost time, money, and client satisfaction
- Tracking availability in separate systems is inefficient and error-prone
- Every minute counts when you’re running a growing cleaning business
TLDR; We want to make your life easier.
How it Works
Setting Up Availability in ZenMaid
Getting started is simple:
- Head over to the Cleaners Availability section in the main menu.
- Set up regular working hours for each team member
- Add any upcoming time off or vacation days
- Add availability notes for special circumstances (optional)
- ZenMaid automatically takes this info into account when you’re scheduling appointments, blocking off those days or hours for you.
How to Use ZenMaid Availability in Your Cleaning Business
Let’s talk about the real-world impact this feature will have on your day-to-day operations.
First, let’s picture a typical scheduling scenario without the Availability feature:
- You get a new booking request
- You check your calendar
- You text a cleaner to confirm they can work
- You wait for their response
- You realize they can’t work, so you start over with someone else
Now, here’s how it works with the new Availability feature:
- You get a new booking request
- You check your calendar, which automatically shows only available cleaners
- You book the appointment with confidence
This streamlined scheduling process helps in several key ways:
Handling Last-Minute Changes
When a cleaner calls in sick at 7 AM, you need to find a replacement – fast! With Availability, you can immediately see who’s already working that day but has open time slots, or who wasn’t scheduled but is available to cover.
Managing Part-Time Staff
If you have cleaners who only work specific days or hours, managing their schedules can be particularly challenging. The Availability feature removes this complexity by clearly showing their working hours right in your calendar.
Respecting Time-Off Requests
When your cleaner requests time off for an important appointment or vacation, the last thing you want is to accidentally book them anyway. The Availability feature helps ensure these requests are honored without requiring you to remember every detail.
Start Scheduling Smarter Today
The Availability feature is available now to all Pro Max plan users.
To start using Availability:
- Go to your Cleaner profiles in ZenMaid
- Set up working hours and time off for each team member
- ZenMaid automatically uses this information when you’re scheduling
We’re Here to Help
Have questions about implementing ZenMaid’s Availability feature in your cleaning business? Our support team is ready to help at support@zenmaid.com.
Not a ZenMaid customer yet? Start your 14-day free trial today and experience how much easier scheduling can be when you have the right tools.
Not on our Pro Max plan? This might be the perfect time to upgrade and discover what you’ve been missing!
Happy scheduling!
QUICK TIP FROM THE AUTHOR
Simplify and enjoy your scheduling with a scheduling software made for maid services
- Have a beautiful calendar that's full but never stressful.
- Make your cleaners happy and provide all the information they need at their fingertips.
- Convert more website visitors into leads and get new cleanings in your inbox with high-converting booking forms.
- Become part of a community of 8000+ cheering maid service owners just like you.
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