Summary
In this article, you will:
1. Create a single “all-day” appointment
2. Assign the relevant staff member
3. Use that one appointment for one clock-in and one clock-out
Important
Before setting this up, please note:
1. Cleaners and office staff can only clock in and clock out once per appointment
2. An all-day appointment does not allow multiple clock-ins for lunch breaks or leaving and returning
3. This setup is designed for logging one continuous work period (for example, 9:00 AM – 5:00 PM)
If you need to track breaks or multiple in/out times, you must create separate appointments for those periods.
Limitations to Be Aware Of
This setup does not support:
1. Lunch breaks logged separately
2. Leaving and returning multiple times
3. Multiple clock-in / clock-out entries on the same appointment
If those are required, the correct approach is to create separate appointments for each work block or break
Creating a Fake Customer & Appointment
From your ZenMaid Dashboard, create a new customer by going to Contacts > Add New Contact.
Come up with a fake customer's name, such as Daily Shift.
Add a fake address or your company's address.
Click the Save button at the bottom.
Create a Custom Appointment Status
After creating a fake customer & appointment, go to Settings > Calendar.
Go to the Status section and click on the +Add Status button.
Name the new appointment status relevant to you so that it will let you know that it's for the fake account(s) you made, such as Daily Shift.
Drag it down under the Active status so it does not show as the first status when you create new appointments. Use the up/down arrows next to the + sign to drag.
Side Note
Be sure to click the + button and configure the Appointment Status so that Show on all calendar views by default and Include in payroll are the only options checked.
Creating the All-Day Appointment
After creating a custom Appointment Status, go to your Calendar.
Click on a space on your calendar.
Search for the name of the fake appointment. In this example, it will be called Daily Shift.
With the appointment sidebar opened, change the Appointment Status to the one you created.
Set the start and end time for the full shift. Example: 9:00 AM – 5:00 PM.
Assign the relevant cleaner or office staff member.
Click Create Appointment.
Side Note
To repeat the fake appointment daily, please follow these steps:
Keywords
All-Day Appointment
Single Clock-In And Clock-Out
Time Tracking For Office Staff
Office Admin Working Hours
Cleaner Time Tracking
Full-Day Shift Logging
Continuous Work Hours
Daily Shift Appointment
Payroll Time Tracking
Include In Payroll
Exclude From Revenue Reports
Dummy Customer Appointment
Office Manager Hours
Admin Hours Tracking
One Appointment Per Day
Avoid Multiple Appointments
ZenMaid Clock In And Clock Out
Staff Time Logging